dematerialization of suppliers’ invoices
The issue is to dematerialize invoices in order to organize the convergence between the position of customers and that of suppliers.
- Control over payment deadlines ;
- Visibility of the process both internally and externally ;
- Information sharing ;
- Automation and processing validation ;
- Reduction of calls and raises ;
- Better cash flow forecast ;
- Accounting traceability ;
- Conservation: secure archiving.
Capture of invoices from paper towards an electronic support (PDF, Word …) with a scanner.
Entering of the invoice data in the software (Invoice number, N° de facture, wording, date, amount, supplier’s name …).
- Validation circuit
Processing the invoice in a workflow until the validation of the said invoice
Archiving and filing of the electronic invoice in the database.
- Integrating into accounting
Connection to the accounting system for the input and the validation of the payment.
The added value with the module of management of expenses
- Customers management
Keep information on different customers of the company (name, type, category, location, contact etc…), keep other customers statistics such as: the number of missions for the customer, the number of participants, the detailed cost of interventions, etc…
- Users and admin management
- Allow the creation of diverse accounts (administrative accounts, user accounts);
- Set up a hierarchy on the users accounts based on criteria such as grade, position;
- Provide justification for mission expenses from a user directly from his user account;
- Allow certain certified users to validate the submitted expenses reports directly from their accounts ;
- Table allowing to obtain the overall and detailed statistics of the different users.
- File management
- Enable the electronic management of vouchers (files);
- Allow the archiving of documents based of various criteria;
- Workflow: define the expenses report validation circuit.
You wish to dematerialize your invoices management’s process and your expenses reports, OPTIMUS Invoices is a web application that can suit all your need.